Berryessa Union School District is seeking a dedicated Administrative Assistant for Education Services to perform complex secretarial duties, maintaining confidentiality and supporting the Assistant Superintendent in a dynamic educational environment.

• Performs complex and responsible secretarial duties requiring independent judgment and analysis
• Plans, organizes and coordinates activities relevant to the functions of the Division
• Maintains confidentiality of privileged and sensitive information
• Processes and relays messages and communications as appropriate
• Greets visitors, including administrators, staff, parents and the public
• Composes correspondence or prepares final correspondence product from rough drafts
• Receives, sorts, and distributes mail
• Coordinates, schedules, and attends a variety of meetings
• Maintains appointment calendars
• Prepares charts, presentations, and statistical information as needed
• Attends meetings, and takes and transcribes minutes
• Collects and compiles information pertaining to specified administrative and instructional activities
• Researches and compiles a variety of information
• Computes statistical information for various Federal, State and District reports
• Inventories, orders, receives and distributes office supplies and materials
• Maintains department budgets and ensures accuracy of accounts and expenditures
• Collects and accounts for fees; initiates purchase requisitions and budget transfers
• Prepares and maintains attendance reports and submits time sheets
• Fields questions and concerns from parents and the community
• Provides direct support to Assistant Superintendent of Education Services
• Acts as a liaison on behalf of Assistant Superintendent and Superintendent's Office
• Operates a variety of office equipment and uses assigned software
• Maintains/updates data of various certification compliance information
• Provides assistance and general support to staff members to ensure efficient workflow

• Completion of the twelfth grade; BA degree preferred
• Five years of increasingly responsible secretarial and clerical experience
• School district office experience and bilingual skills preferred
• Must have advanced knowledge of functions and operations related to office administration
• Ability to work confidentially, exercising discretion
• Possess interpersonal skills, tact, patience, and courtesy
• Knowledge of telephone techniques and etiquette
• Financial and statistical record-keeping as well as report preparation techniques
• Correct usage of the English language, grammar, spelling, punctuation and vocabulary
• Efficient oral and written communication skills
• Ability to operate computers and a variety of software
• Budgeting practices regarding monitoring and control
• Methods of collecting and organizing data and information
• Business letter and report writing techniques
• Ability to understand and resolve issues, complaints and problems
• Must possess a valid California Driver’s License
• Valid Tuberculosis Clearance